Programmes Assistant

£28,300 Full-time 08 April 2024

Interested?

About The Social Change Nest CIC

The Social Change Nest CIC (SCN) comprises a team that are experts in creating social impact using social innovation, peer networks, community organising, collaboration and systemic and organisational change approaches. We aim to remove the structural barriers for social movements and networks for change, providing a way for agile, strategic and effective money management for them through fiscal hosting, which also supports powerful institutions to become more responsive and accountable to wider society and more aligned with the long-term public interest. 

Our service offers include fiscal hosting, grant management, grant distribution and fund management. We currently support over 300 community groups across the UK and abroad. We are pioneering fiscal hosting in the UK and have distributed grants to groups that otherwise would not have had access to the opportunity.

We work with all types of social movements and community groups, from climate to housing, wellbeing and animal rights. Read more about us here.

Our Culture

We are proud of our culture. Underpinned by our values of collaboration, curiosity, compassion and courage, we believe relationships are the glue that holds us all together. It helps us create the most innovative work with our clients and gets us through the most difficult times together – we know that transformational social change is generational work and we must look after ourselves and each other for the long haul. We understand that most of us will spend the majority of our time at work, and we want to ensure that time is productive, enriching, and joyful.

You’ll be joining a close-knit team – supported and developed to be the best you can be. We believe that every team member brings a unique perspective from their experiences and abilities and encourage everyone to be a curious soul about how we can improve everything we do, from how we interact as a team to how we deliver for our clients and communities. 

About you

We are looking for a talented person who will work closely with the delivery team to provide support across services, primarily Grant Management and Grant Distribution. You will help complete due diligence, draft grant agreements and make payments. This role also involves supporting a portfolio of early-stage groups under the Grant Management service, ensuring we understand their needs, finding practical solutions to support them to achieve their goals, ensuring contracts are delivered in line with agreements, supporting them with budgeting, and advising where financial decisions need to be made. This role will be an integral part of the business, and your understanding of the services and what is important for our clients will support the growth of our business.

The role would suit someone who understands the intricacies of grantmaking, is process-oriented and enjoys problem-solving. You will have excellent attention to detail and will have confidence in developing and strengthening complex workflows. 

You will be reporting to the Partnerships Manager (GD) and must be ready for the messy, passionate, interconnected world that is social change.

Skills and experience

You will be a detail oriented person, proactive, very organised, an excellent communicator, have good time management, and be good at managing various tasks at the same time. You will be keen to make an impact in a small team and be hungry for searching out opportunities to develop yourself and the business. We are looking for someone who is happy working on their own initiative with energy, enthusiasm and good humour. The role involves customer facing work so you must be comfortable with working with groups of people from varied backgrounds along with your work colleagues, and comfortable prioritising urgent, last minute tasks. 

Person specification includes

Necessary:

  • Experience of working with clients or partners in a collaborative and flexible way
  • Exceptional organisational skills
  • Understanding of managing budgets
  • An exceptional attention to detail 
  • Ability to manage various tasks at the same time, and capable of managing time effectively
  • Ability to manage competing priorities  
  • IT literate 
  • Experience of working within a team 

Desirable: 

  • Experience of supporting or working at startups, early-stage ventures, or growing community groups
  • Experience of managing projects and emerging risks
  • An understanding of grant giving and granting processes

We will give you full training on our internal systems and processes and other methodologies that will be relevant to your role. 

Job duties and responsibilities

Grant Distribution Support (40%):

  • Complete due diligence on groups and work closely with the Partnerships Manager (GD) to communicate any issues with the relevant funders
  • Draft grant agreements and share for signing
  • Coordinate with the Finance Assistant to ensure payments are made smoothly via the various payment platforms and ensure accurate tracking 
  • Respond to ad-hoc queries and hold the relationships with groups/individuals receiving grants under Grant Distribution
  • Support the Partnerships Manager (GD) with ad-hoc projects designed to streamline processes and strengthen foundations

Grant Management Support (40%):

  • Manage a small portfolio of partner accounts, working directly with them to understand their needs and helping them to find solutions that help them to build out their capacity in  ways that work for them.  This will often require creative problem solving and working collaboratively with clients to respond to challenges as they come up.
  • Monthly 1-1 meetings with clients to build relationships, discuss emerging needs, and track progress on contracts with funders.
  • Track grant budgets. 
  • Risk management of the contracts, ensuring budgets are not overspent and are in line with expected deliverables. 
  • Ensure partner’s contractual obligations are met.
  • Nurture relationships to help build positive, long-term partnerships.

Support the SCA and SCN team (10%):

  • Support internal activities and the development of the wider team that contribute to The Social Change Nest’s overall mission and strategy
  • Collaborate with the team and bring new ideas that work towards team success 
  • Support in the delivery of SCN’s Grant Distribution service 
  • Support the team in delivering SCN’s Process Hosting service, including:
    • Coordinating and attending board meetings.
    • Ensuring meeting minutes and actions are documented, circulated and signed off.
    • Supporting partners with the recruitment and voting processes.
    • Ensuring knowledge and ways of working are captured by the partner.

Terms and benefits:

Terms: The role will be full-time (37.5 hours/week) permanent contract  – we will consider well-structured JobShare applications. As we often work with volunteers so occasional evening and weekend work will be required and compensated through TOIL. Occasional but limited UK or European travel will be required (by arrangement). 

We are open to exploring flexible working arrangements and supporting you to meet commitments you may have.

Salary: £28,300 p/a

Location: You must be based inside the UK. We have an office in Kings Cross, London which London-based staff are in 3 times a week, but if you are based out of London you will be home based. 

We hold quarterly all-staff strategy meetings and annual away days which you will be required to attend in person and we will cover the cost of your travel. You will be required to come together with the team occasionally and these travel costs will not be covered, we try our best to keep these to when only necessary. 

Language skills & visa status: Candidates must be fluent in English. You must have the right to work in the UK independently, as we are unable to provide visa sponsorship.

Holiday:  22 days plus bank holidays. We close the office in the days between Christmas and New Years – this time is paid for all staff and is in addition to your annual leave entitlement.

Employer pension contribution: We offer a 3% employer pension contribution, that you will auto enrol for after 3 months of employment with SCA.  

Additional Paid Time Off: We offer 2 days of paid voluntary time off, encouraging all staff to serve as trustees or any equivalent voluntary positions to contribute to their communities.

Health Assured Service: The health and wellbeing of our staff is very important to us. We offer all of our staff access to the Health Assured wellbeing service, which offers a 24 hour support line, structured counselling with external support, and a bank of online resources such as webinars and articles tailored towards health and wellbeing for both you and the members of your family, and access to some types of legal advice. You can see their website for details. 

Start Date: ASAP

Hiring Process

We strongly encourage applicants from a wide variety of backgrounds. We are committed to our staff representing the wide variety of backgrounds represented in the communities we work with. If you are concerned that you may not fit 100% of the job specification – please throw your hat in the ring. We never put formal education requirements on any role as we value lived experiences as highly as formal education and training qualifications. 

We follow a blind recruitment process, which means that hiring managers for the role can only see your work history and answers to application questions when deciding to progress to the interview stage. 

If you need any accessibility accommodations for this application please do not hesitate to contact us at hello@thesocialchangeagency.org or by calling 0333 200 5837 and we will be happy to provide you with those accommodations.

Please visit our main vacancies page for our equal opportunities statement. 

Application instructions and timeline:

To apply please fill out this application form. Please note that CVs, cover letters, and/or copies of the question outline will not be considered. You can also view the questions and draft your answers here before submitting it through the Google Form. 

Applications will close at:  9am Monday, 8th April 2024

We encourage you to apply as soon as possible as we may close applications early should we receive a high number of applications.